Journal for Weavers, Spinners and Dyers - Submission Guidelines
The Journal welcomes contributions from anyone involved with the crafts of weaving, spinning and dyeing.
It aims to provide:
- an interesting and informative magazine for those involved in the crafts
- an opportunity for the exchange of ideas
- instructive articles to encourage experimentation.
We welcome feature articles, exhibition and book reviews as well as contributions for Notebook, Guild Highlights, Readers’ Showcase and short articles. We also welcome ideas for articles. Potential contributors who are not familiar with the style and content of the Journal are invited to look at the articles available on our website or in a copy of the Journal, www.journalwsd.org.uk.
Please note that the Journal is produced by a committee of volunteers and run on a very limited budget. Therefore it is unable to pay writers for their contributions, other than to give them a complimentary copy of the issue in which their contribution appears; they will also be able to buy additional copies at a reduced rate. The purchase of additional copies should be discussed with the relevant editor.
The Journal cannot guarantee to publish any article submitted or to publish an accepted article in a particular issue of the Journal. Please note that the Journal rarely republishes material published elsewhere. Therefore we request that you advise us if you have sent or are planning to send your copy to other publications.
We prefer communication to be mainly by email and for copy to be submitted in an electronic form. Word is generally the most convenient format but we can convert other formats. If it is not possible to send an electronic copy, please discuss this with the editor.
Submissions should be sent to the relevant editor
Features (general): email@example.com
Features (weave): firstname.lastname@example.org
Features (spinning): email@example.com
Features (dye): firstname.lastname@example.org
Exhibition reviews and Diary entries: email@example.com
Book reviews: firstname.lastname@example.org
Readers’ Showcase / Guild Highlights: email@example.com
If in doubt, please send articles to firstname.lastname@example.org. Consult a recent Journal for the postal address.
The relevant editor will advise you when an article should be submitted. Deadlines will apply to the complete article with photographs, captions, bibliography etc. The Editor will circulate the submission to the Editorial Committee and clear suggested changes with the author
Pictures speak louder than words!
Good images can make all the difference. ‘Images’ can include drawings and diagrams. All photos/images must be credited to the photographer/artist and it is the author’s responsibility to obtain their written permission for the Journal records. Digital images should be a minimum resolution of 300 pixels per inch (ppi) interchangeable with the print term dots per inch (dpi) saved as tiffs or jpgs, at the maximum print size of 21cm x 29cm. This means that an image will need to be around 2MB if it is to occupy about a third of a page, so for photos please use the highest setting on your camera. Our designer will prepare images for print so there is no need to use photo-editing software. Photos may be adjusted for optimum reproduction quality. We regret that we can no longer accept prints or transparencies other than in exceptional circumstances. When submitting images, please provide a list of captions, and with each caption, the name of the photographer for that image [unless all are by the author / one person]. We do not normally use numbers for diagrams or photos but please feel free to insert numbers in the text when you want to refer to an image [but please do not insert images into the text, as this causes editing problems]. Please send images and text as separate files. Because of the size of images they should be sent via a file sharing website such as We Transfer or Dropbox. If necessary other alternatives can be discussed with the editor. You may find it convenient to send lower resolution photographs by email, with an example of a full sized image, and wait until the article is accepted before sending the larger images.
The Journal reserves the right to use images on the cover or on the Journal website.
All sources quoted must be acknowledged. It is the writer’s responsibility to ensure that permission has been given by the author/publisher to use such materials including any images. You may quote reasonable portions of text without the author's/publisher's permission, if it is part of a valid criticism/critique, but that we definitely need the full details of the source.Please see Annex A for details on how to present references.
The copyright remains with the author. The Journal retains the rights to the design and layout of the article and any editing carried out by its staff. You retain all other rights to the original content, including the right to publish the original content elsewhere.
A bibliography and list of suppliers should be included whenever possible. Please do not use your word processor's header/footer to add a reference, please insert number between brackets  and list your references at the end of the text. Please do not include your images in the text but do use the same system, insert a number in brackets in the text where it would be most relevant for your image to appear and at the end of your document please list the captions.
 Because software packages use different embedded instructions to transpose the code for headers, footnotes and other symbols from one format to another.
Authors of feature articles and Readers' Showcase are invited to provide a short biography (max 50 words) plus any relevant websites for inclusion at the end of the article.
Length of Articles
Feature articles should be between 800 and 1500 words.
Short articles should be no more than 400 words.
Readers’ Showcase should be no more than 500 words.
Guild Highlights should be no more than 300 words.
Book Reviews should be no more than 200 words.
Exhibition Reviews should be between 350 and 450 words, depending on the size of the exhibition.
The editors appreciate that some contributors may be less experienced writers than others but are keen to encourage all potential authors. Journal editors are happy to provide advice and reasonable editorial support where necessary.
The GDPR forms part of data protection in the UK, together with the new Data Protection Act 2018 (DPA 2018).
Authors of contributions will be requested to accept an agreement which sets out and clarifies the rights granted to the Journal to publish an article.
The agreement can be found at the end of this document and includes details of ordering additional copies of the Journal at a reduced rate. Authors will be sent a Word copy on receipt of an article. They should return a copy by email with their details completed to confirm that they agree with each clause.
The Journal uses an ‘Author-Date’ system of references. If you cite another person’s work in your article then you need to make sure that you (a) indicate in the text when you are referring to the work and (b) include full details of their book or article in a bibliography.
(a) Formatting the text:
When referring to the work or arguments of an author you need to state the author’s name and the date of publication. Examples:"Moorman (1975) does not believe that a weaver’s knowledge of theory will determine the success of her designs" or "It has been suggested that the success of a weaver’s designs does not depend on her theoretical knowledge (Moorman 1975)".
If there are two authors then both names should be given: "Sutton and Sheehan (1989)" If there are three or more authors then only the first name is given, followed by ‘et al.’ Sutton et al. (1981)
If you use a direct quotation from an author, then you need to give a page number: Although most weavers begin by learning to do plain weave, it has been observed that this is ‘...one of the most difficult of all fabrics to weave well by hand’ (Sutton 1982, p. 23).
(b) Formatting the bibliography:
All references used should be listed alphabetically by author. For books, give the names of author(s), date, title, and publisher. For journals, give the names of author(s), date, journal name and volume number.
(c) Formatting the internet references:
For internet references, give the author, date, title, the URL, and the date the website was accessed.
Note that to make it easier for readers to access long and complex URLs Journal editors may assign a Tiny URL to website addresses. Authors are requested not to do this themselves.
The Journal for Weavers, Spinners & Dyers – Agreement with Authors
This agreement sets out the Journal’s understanding of the use of your submitted contribution, the rights you are granting the Journal and the rights you retain. The Journal requests that you, the author, agree to your contribution, as described below, being used in a future issue of the Journal or any compilation, on our website or in electronic format, and for related marketing purposes.
1. By agreeing to these conditions you are, as the author, giving the Journal the rights stated above, without payment or compensation.
2. You certify that all contributions are original and do not copy others’ work. If your contribution contains the work of others (for instance, a recipe, a set of instructions, images, notes taken on a course or workshop, etc) permission must be granted by the original author/copyright holder and the Journal must be provided with a copy of that permission.
3. The Journal retains the rights to the design and layout of the article and all editing carried out by its staff. You retain all other rights to the original content, including the right to publish the original content elsewhere. You must inform us if you intend to publish the original article elsewhere prior to publication in the Journal.
4. Reproduction of the published version of Journal articles by any means other than the means permitted by this agreement requires the permission of both the Journal and the author.
- You must obtain the written consent of any persons clearly identifiable in photographs. In the case of children under 18 years of age, you must obtain the written consent of the child’s parent or guardian.
Once publication is confirmed, you will be sent an authorising e-mail to complete and return.
Complimentary copies: One print or digital complimentary copy of the Journal in which your feature article is published will be sent to you on publication. Further copies may be ordered at the discounted rate of £3.50 per copy. If these are ordered at least 2 weeks prior to publication no postage charge will be levied but if sent after publication it may be necessary to charge postage at cost.