The Journal for Weavers Spinners and Dyers is committed to protecting and respecting your privacy.
This policy explains what information is collected about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
This policy may change from time to time, so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this policy.
Any questions regarding this policy should be sent by email to firstname.lastname@example.org.
Who are we?
The Journal is the quarterly magazine of the UK Association of Guilds of Weavers, Spinners & Dyers. The Journal committee is staffed by volunteers who seek to promote the Journal to potential readers and subscribers, as well as to potential advertisers.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you buy a subscription to the Journal, or copies of back issues.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, IP address (your computer’s address on the internet) and information regarding what pages have been accessed and when. If you purchase the Journal from us online, your card information is not held by us, it is collected by our third party payment processors (Stripe and Paypal), who specialize in the secure online capture and processing of credit/debit card transactions.
How is your information used?
We may use your information to:
- process a subscription, setting up and / or renewing
- to carry out our obligations arising from any contracts entered into by you and us
- process an advertisement or classified ad
- seek your views or comments on the services we provide
- notify you of changes to our services
- send you communications which you have requested and that may be of interest to you
- discuss and agree edits to any copy submitted to us for proposed publication
We will hold your personal information on our systems for as long as is necessary for the relevant activity.
Who has access to your information?
Members of the committee, and co-opted/helper volunteers, access your information in order to carry out functions in relation to your subscription to the Journal, or similar.
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third Party Service Providers working on our behalf
We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for instance, printing labels and sending mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. You can change your marketing preferences at any time by contacting us by email.
You have the right to ask for a copy of the information the Journal for Weavers Spinners and Dyers holds about you.
Keeping your information secure
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with 128 bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers, or in the address bar.
Non-sensitive details (your email address etc.) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
Use of ‘cookies’
It is possible to switch off cookies by setting your browser preferences. Turning off cookies may result in a loss of functionality (eg being able to purchase subscriptions) when using our website.
Links to other websites
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside of the European Union (EU). By way of example, this may happen in the way our shopping cart provider FoxyCart stores details of transactions that have been carried out on the site. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy.
Review of this policy
This policy was last updated in May 2018.